Wedding & Special Event Packages

  

Frequently Asked Questions

Getting Started

Q: How many guests does your venue accommodate?

A: The East Garden (gazebo) can seat up to 300 guests for a ceremony. If you’d like to host a rustic outdoor wedding, the main lawn in front of the Victorian home can seat up to 600 for a dinner/reception or ceremony. Or, you can have the barn wedding of your dreams in the Ranch’s big red barn, which can comfortably fit 250 guests for a dinner/reception with enough room for a bar, buffet, and dance floor.

 

Q: What do your packages include?

A: We are only a venue. The site rental fee gives you access to the grounds for a ceremony and/or cocktail hour and reception, and access to the bridal suite and Victorian home for photography. There is no designated groom’s room. You are responsible for hiring your own vendors, including caterers, equipment rental companies, bartenders, musicians/DJ’s, etc. For a list of our preferred vendors, click here. If you would like to rent equipment from Camarillo Ranch, click here for pricing. 

 

Q: How do I book a date?

A: First, click here to view our online calendar. Next, contact the office to determine if your desired date is still available and confirm that you are submitting an event contract. If available, we prefer that you come to the office in person to complete the contract with our Events Assistant, Jasmine Garcia. If you are unable to visit our office, please mail, email, or fax a completed and signed contract to the Ranch. Payment (50% of the site rental fee) is also required at the same time as the contract. We do not accept payments over the phone. You must fill out and fax or email a credit card authorization form to the office. All wedding-related and special event emails can be sent to jasmine@camarilloranch.org. Otherwise, you can mail a check with your completed contract to 201 Camarillo Ranch Road, Camarillo, CA 93012.

 

Q: What forms of payment do you accept?

A: We accept checks, money orders, and credit cards. However, we do not accept American Express or cash.

 

Q: When can we hold a ceremony rehearsal?

A: Rehearsals may be booked, based on availability, between 10 AM and 4 PM Monday through Thursday. Rehearsals are allotted one hour of time and must conclude by 5 PM. You must contact the Ranch office to schedule an appointment for a ceremony rehearsal. If an event is scheduled that conflicts with you rehearsal time, you will be required to reschedule.

 

Ranch Policies

Q: What are the security requirements? 

A: Security must be present at all Ranch hosted events. Security guards must be on-site at least 30 minutes prior to the arrival of guests and/or the scheduled event start time. Security must stay on-site until the conclusion of the event and may only depart when all guests have vacated the property. 

For events booked before April 2013, clients can select and hire any licensed and bonded security company. Independent contractors are not allowed. Failure to provide proof of security (a signed contract) at least 90 days before the scheduled event date, or failure to provide adequate security at the event, may result in penalties, fees, and may prohibit our ability to host a scheduled event.

For events booked after April 2013, security for all events will be arranged by the Foundation, and the costs will be passed on to the Applicant at the Foundation’s cost of $25.00 per guard per hour. Security Payment is due thirty days (30) prior to event by check or credit card. The overall guideline for the number of guards will be 1 guard for every 50 guests if alcohol is served or sold and 1 for every 100 guests if there is no alcohol, as determined by the Foundation. However, the Foundation reserves the right to increase or decrease the security service requirements for any event on a case-by-case basis.

 

Q: Are we required to get liability insurance?

A: Yes. General liability insurance is required for the day of the event in the amount of $1 million. The Camarillo Ranch Foundation and the City of Camarillo must be named as additionally insured. The insurance certificate and an endorsement must be mailed or delivered to the Ranch at least 90 days before the event. Liability insurance can be purchased through City Hall. For more information, please contact Kathy Holman at City Hall at 805-383-5646. To view a sample certificate of liability insurance, click here.

 

Q: Can site rental hours be altered from the set packages? 

A: No. Site rental hours are set by our Packages. The minimum site rental duration for a wedding or special event is 8 hours. Additional time can be added at a rate of $250 per individual hour. All events must conclude no later than 11pm. Cleanup and breakdown must conclude no later than 12am. 

 

Q: What types of decorations are allowed?

A: No rose petals, birdseed, confetti, hay, rice, or other similar items are allowed. In addition, no nails, tacks, tape, glue or anything that may damage wood or painted surfaces may be used at the Ranch. Zip ties, string, wire, etc. are allowed. Candles and sparklers are not permitted. 

 

Q: What is your fee schedule?

A: A booking deposit of 50% of the site rental fee is due at the same time as the contract signing. The remaining balance and the $1,000 refundable security deposit must be paid 90 days before the event. Additional fees, such as equipment or AV rentals, must be paid 30 days before the event. 

 

Q: What happens if we cancel our event?

A: All deposits are non-refundable. If you decide to cancel your event, please email or mail a letter to the office stating that you agree to release the date. You have one year from the date of your cancelled event to re-book a different date. You may apply any deposits from your original date to the new date.

 

Day of the Event

Q: What should vendors do when they arrive?

A: Ask them to check in with our Events Manager or Event Host at the Ranch office before beginning setup. 

 

Q: When should security arrive?

A: Security needs to be on-site 30 minutes prior to arrival of guests and/or scheduled event start time. Security must stay on-site until the conclusion of the event and may only depart when all guests have vacated the property. All security guards must check-in at the Events Manager or Event Host upon arrival and departure. 

 

Q: When can we start setting up for our event?

A: If you purchased the all-day package, you may arrive as early as 8 AM to begin setting up for your event. If you purchased Package A or B, you may arrive at 4 PM for an evening event or at 8 AM for a daytime event. Additional hours may be purchased at a fee of $250 per hour.  

 

Q: Can we drop off equipment/decorations/food/etc. the day before the event and/or pick up items the following day?

A: No. All setup and breakdown must occur on the same day as your event.